Executive Administrative Assistant

Description

Desired Location: TX, Remote 

Possible extension if leave is extended

Must-Have Skills

• Master at multitasking
• Master at organization
• Master at communication and proactive approach

Nice-to-have Skills          

• Experience in inner tools like boomerang.
• Familiarity with concur and outlook.
• Experience supporting multiple executives simultaneously

Degrees/certifications required? BA/BS degree preferred

Typical Day-to-Day in the role   

• Core Focused Work: Calendar, Travel, and Expenses
• Office Hours: Structured, Daily Office Hours
• Administrative specialist working hours are structured and based in their local time zone.
• Administrative specialists will confirm their support hours during the first meeting with their client.
• Administrative specialists will respond to requests that come in after hours or over the weekend on the following business day per our SLA.
• Manager: Reports into ASP Team Lead or (Admin Specialist Lead, “ASL”)
• Leaders Supported: Higher Specialist: Leader Support Ratio(˜6 clients: 1 specialist)

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities

Core Administrative Support

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

What makes this role interesting?           

• This role stands out for its unique opportunity to support a higher ratio of leaders within a clearly defined scope, providing a focused and impactful experience.
• The position is entirely remote, offering the flexibility to work from anywhere.
• Additionally, it allows for significant collaboration with other admin specialists, fostering a dynamic and supportive professional environment.