Hybrid (3 days onsite / 2 days remote) 
Tuesday, Wednesday, Thursday - Onsite' Monday & friday - REMOTE
3 Months (Potential Extension)
 

We are seeking a detail-oriented and organized Department Support Specialist to support the Finance team. This position will primarily focus on Accounts Payable activities, including credit-card reconciliation, vendor invoice follow-up, purchasing queue management, and general administrative support.

The ideal candidate will have previous Accounts Payable experience, proficiency in Microsoft Excel, strong organizational skills, and the ability to communicate effectively with vendors and internal team members.

Responsibility

• Provide day-to-day Accounts Payable support to the Finance team.
• Reconcile company credit-card transactions against the financial subledger and Concur.
• Follow up with vendors to ensure invoices are submitted promptly after materials have been received.
• Maintain and monitor purchasing queues to support timely invoice processing.
• Review and reconcile invoices, quotes, and related financial transactions for accuracy.
• Help ensure expenses are processed and paid within the same accounting period as the related revenue.
• Work with Excel-based reports and financial data to support reconciliation activities.
• Handle and review approximately 200–500 vendor transactions per month.
• Provide backup administrative support to the department as needed, including event and luncheon setup and other general business support activities.

Required

• Approximately 2–3 years of experience in Accounts Payable or a related finance support role.
• Working knowledge of Microsoft Excel.
• Experience reviewing, organizing, and reconciling financial or transactional data.
• Familiarity with Excel pivot tables is preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to communicate professionally with vendors and internal stakeholders.
• Ability to manage multiple tasks and meet deadlines.

Education;

• High School Diploma or Associate Degree.
• Relevant professional experience will also be considered.